Organisation: Uganda Prisons Service
Funding Source: United States Center for Disease Control and Prevention (CDC)
Duty Station: Kampala, Uganda
Reports to: Finance and Administration OfficerThe Uganda Prisons
Service has received support from the Center for Disease Control and Prevention (CDC) to provide comprehensive HIV/AIDS, STI and TB services to prisoners and its staff. The project that spans the period 1st April, 2015 to 31st March, 2020 is being implemented by the Uganda Prisons Health Services Department. The success of these programs requires high-quality contract management and understanding of all aspects of program reporting and evaluation with demonstrable outcomes.
Job Summary: The Administrative Assistant will provide support services to managers, other employees and clients/visitors by handling a variety of clerical and administrative tasks and providing polite, helpful and positive presence for ensuring that all interactions between CDC and other organisations are positive and productive.
Key Duties and Responsibilities: ·
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, availing time sheets, mail management and reordering supplies.·
Providing real-time scheduling support by booking appointments and preventing conflicts.·
Organising meeting venues and travel arrangements such as booking cars and making hotel and restaurant reservations.·
Screening phone calls and routing callers to the appropriate party.·
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.·
Managing
reception or front-desk tasks of attending to visitors / clients.·
Maintaining polite and professional communication via phone, e-mail, and mail.·
Handling office cleaning.·
Performing
any other duties as assigned from time to time.
Qualifications, Skills and Experience: ·
The applicant must be a non-graduate Ugandan and in possession of the following:· Uganda
Advanced Certificate of Education (UACE) PLUS·
Certificate in any one of the following disciplines: computer applications, office management, leisure and hospitality management, public relations and customer and any other relevant disciplines.·
Diploma in any one of the above relevant disciplines is desirable.·
Prior relevant administrative working experience will be an added advantage.·
This position requires a versatile, multi-tasker and dedicated person with high levels of upbeat attitude, resilience, politeness, proactiveness, alertness, innovativeness, creativity, ethics and integrity capable of performing a variety of clerical and administrative tasks in meeting the needs of clients in order to ensure their seamless and positive experience with CDC.·
Effective communication (public speaking and report writing) skills;·
Planning, organizing and coordinating skills;·
Team work and results-orientation;·
Excellent public relations and customer care – having a genuine desire to be polite and responsive or meeting the needs of others and creating a positive experience for others;·
Concerns for quality and results – attention to detail and accuracy;·
Ability to work in a multi-cultural environment;·
Effective time-management skills·
Proficiency in the use of Microsoft Office products (Word, Excel, PowerPoint)·
Ability to effectively use office equipment such as computers, photocopiers etcAll candidates who meet the above requirements should submit their applications together with the curriculum vitae and contacts of two referees to the following address;
The Commissioner
General of Prisons,Plot 3 Siad Barre
Road, Century Building,P.O. Box 7182, Kampala.
Uganda
Deadline: 22nd November, 2019