Human Resources and Admin Manager wanted 2019 – Population Services International Uganda
Overview
We are looking for a dynamic proven manager who will provide comprehensive Human Resource and Administration support to PSI Uganda (PSIU) and its affiliate PACE.
This position is responsible for supporting the strategic success of PSIU/PACE through the design, delivery and implementation of a people (HR) strategy. It ensures the effective delivery of recruitment processes, employment contracts, salary payments and adjustments and the accuracy of data held on the HR information system. It is also responsible for driving strategy and implementation of policies which promote healthy organization culture and the development and retention of employees.
Duties
You will:
1. Participate and take lead where required in the development, review and implementation of P&C divisional strategy and develop and manage the department budget;
2. In consultation with the HoDs, develop, review and update People and Culture policies as and when applicable;
3. Proactively advise management and staff of any changes in P&C policies, employment law, global PSI HR policies and guidelines; and the implications thereof;
4. Ensure that recruitment procedures are followed and that recruitments are conducted in a timely and efficient manner and that new employees are properly contracted and on boarded;
5. Take the lead in developing strategic recruitment processes that connect to a wide range of suitable talent;
6. Develop and implement staff learning and development plans and initiatives;
7. In conjunction with department managers, coordinate and ensure timely setting and review of performance agreements for staff. Ensure that Subsequent feedbacks and follow-ups are logically concluded and generally promote a performance culture in PSIU and PACE;
8. Provide senior management with advice on employee retention strategies, including policy and benefit revisions;
9. Coordinate timely investigations of grievances and disciplinary issues and facilitate mediation and inquiries and ensure conclusion and responses to the parties involved;
10. Liaise with Finance to ensure timely and accurate payroll processing;
11. Maintain comprehensive human resource records and oversee the management and operation of HRIS to ensure compliance with organizational and legal requirements, as well as provide HR information to the organization;
12. Oversee the Administration function including reception, premises management, office supplies, asset management, contract management and any other administrative roles
13. Organize, manage and coordinate all PACE Board meetings
14. Any other reasonable tasks as assigned by senior management
The basics
• Bachelor’s Degree ideally in Business, Human Resources or Psychology; advanced degree preferred
• 4-6 years’ experience in HR, People Operations, or Organizational Development, ideally with time spent as a generalist as well as roles in other in other HR disciplines
• In-depth knowledge of the Uganda labor and employment laws
• Experience in an NGO, or creative company preferred with HR responsibility strongly desired
• High degree of business acumen, attention to detail, analytical capacity, and creative problem-solving skills
• Exceptional EQ (Emotional Intelligence) and maturity with experience in conflict resolution
• Must have integrity and honesty above all, and a respect for complete confidentiality of every single human resources matter